Vacancies

We have many great jobs available. If you are interested, please do get in touch to discuss them further.

Current vacancies

  • We are seeking an accomplished and experienced Executive Assistant to provide exceptional, high- level support to the CEO. In this dynamic and multifaceted role, you will deliver the highest standards of assistance, encompassing a broad range of responsibilities, including complex calendar and schedule management, comprehensive travel coordination, and strategic administrative support.

    This position demands a high degree of professionalism, discretion, flexibility and the ability to adapt to shifting priorities while managing multiple workstreams. Maintaining clear and efficient communication with the CEO and key stakeholders will be critical to success.

    To excel in this role, you will bring advanced organisational skills, sharp judgement, and exceptional attention to detail. The ideal candidate will thrive in a fast-paced environment and demonstrate the capability to anticipate needs and deliver solutions proactively. This is an exciting opportunity to leverage your expertise and play a key role within an established and high-performing Executive Office team.

    Diary Management

    • Seamless Scheduling: Ensure effective coordination of the CEO's diary, working closely with contacts at affiliated companies, family members and other guests to manage commitments efficiently.

    • Comprehensive Calendar Oversight: Maintain and update all Outlook calendars to accurately reflect business and private appointments, including meetings, lunches, dinners, travel arrangements, and reminders.

    • Relationships: Proactively establish professional relationships with the CEO's contacts, ensuring trust and collaboration.

    Administration

    • Point of Contact: Serves as the initial point of contact for all telephone queries for the CEO, ensuring messages are promptly forwarded and responded to with efficiency.

    • Efficient Filing: Develop, implement, and maintain an organised and efficient filing system to support smooth administrative operations.

    • Document Management: Review and proofread documents prepared or required for the CEO's signature, ensuring accuracy.

    • Presentation Support: Assist in the preparation and finalisation of presentations.

    • Correspondence: Respond promptly and professionally to queries from external companies, global affiliated companies and internal stakeholders.

    • Invoice and Expense Management: Handle the accurate and timely processing of both private and corporate invoices; compile and submit detailed expense reports.

    Communication

    • Communication Management: Manage all incoming communication, including emails, messages, and telephone queries, responding with accurate and appropriate replies.

    • Email: Address emails and correspondence promptly, efficiently, and to the highest professional standard.

    • Telephone: Provide a courteous and professional response to all telephone calls and messages, ensuring clarity and resolution.

    • Updates: Proactively keep all relevant parties informed about travel plans, meetings, and guest arrangements.

    Travel Management

    • Travel Coordination: Manage all aspects of domestic and global travel, including preparation of detailed and adaptable itineraries, flight bookings, hotel accommodation, private transfers and restaurant reservations.

    • Private Charters: Arrange and oversee the logistics of private charter flights, liaising effectively with management companies and brokers to ensure seamless arrangements.

    • Visitor Travel Support: Assist in organising travel arrangements for external and internal visitors as needed, ensuring their experience aligns with the organisation's standards.

    • Visa Coordination: Proactively handle visa applications and arrangements promptly and accurately.

    • Availability: Remain accessible during evenings and weekends to address urgent travel-related matters when the CEO is travelling across time zones.

    • Accompanying: Travel with the CEO when necessary, providing support to ensure trips run smoothly and efficiently.

    Additional Projects

    • Event Coordinator: Plan, coordinate and organise events to meet the required standards, ensuring adherence to defined budgets and timelines. Attendance outside of regular working hours will be required.

    • Collaborative Liaison: Maintain constant communication with the CEO's Private Executive Assistant and Household Teams to ensure alignment and seamless execution of tasks.

    • Ad Hoc Responsibilities: Undertake additional duties and tasks as assigned, demonstrating flexibility and willing approach to meeting organisational needs.

    Skills Profile

    • A minimum of 10 years' experience in a senior Executive Assistant role, preferably supporting C-suite executives.

    • Proven ability to manage complex schedules, prioritise competing demands, and ensure seamless continuity in a fast-paced environment.

    • Strong planning and organisational skills to manage multiple workstreams and consistently meet tight deadlines without compromising quality.

    • Expertise in coordinating high-level meetings, events, and presentations with precision and exceptional attention to detail.

    • Outstanding verbal and written communication skills, with the ability to draft and edit high- quality correspondence, reports, and presentations.

    • Extensive experience in arranging complex domestic and international travel, including flights, accommodations, visas, transportation logistics, and preparing detailed itineraries and travel briefs. Adept at adjusting travel arrangements quickly and efficiently to accommodate last- minute changes or unforeseen circumstances.

    • Sharp judgement and problem-solving skills to address challenges and navigate changing priorities effectively.

    • Demonstrated and consistent history of upholding the highest standards of confidentiality, trust, and integrity, combined with unwavering professionalism in all interactions.

    • A positive attitude and solution orientated mindset, contributing to a collaborative, productive, and harmonious work environment.

    • Proven ability to work effectively with diverse teams and stakeholders, both locally and internationally.

    • Advanced proficiency in Microsoft Office Suite.

    • Flexibility and willingness to work outside standard hours as required.

    Please send your CV and cover letter detailing your relevant experience to emma@colvillesearch.co.uk.

    * As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

  • Are you highly organised, proactive and passionate about delivering exceptional service in a premium property setting?

    Our client, a boutique, design-led property company in the heart of London’s West End, is looking for a Tenancy Manager to join their close-knit team. With a focus on beautifully curated homes and a high-net-worth client base, they’re known for offering a seamless and stylish rental experience. This role is ideal for someone who thrives in a fast-paced environment, has a keen eye for detail, and understands the importance of white-glove service.

    Key Responsibilities:

    • Manage the full tenancy lifecycle from offer stage through to move-in and post-tenancy.

    • Liaise with landlords, tenants, and internal teams to ensure all documentation is accurate, compliant, and delivered on time.

    • Coordinate referencing, Right to Rent checks, tenancy agreements, deposits, and compliance paperwork.

    • Oversee move-in logistics including inventory reports, keys, welcome packs, and property readiness.

    • Act as the first point of contact for tenants during their tenancy regarding any queries or updates.

    • Ensure all systems and records are kept up to date and in line with legal and regulatory standards.

    • Build strong working relationships with the lettings team to ensure a joined-up approach and smooth client experience.

    • Handle tenancy renewals, terminations, and deposit returns in a timely and professional manner.

    The Ideal Candidate:

    • Previous experience in a tenancy progression or lettings support role is essential.

    • Knowledge of tenancy law and the UK lettings process, especially in the premium London market.

    • Excellent organisational skills and attention to detail.

    • A calm, solutions-focused approach with the ability to multitask and manage competing priorities.

    • Strong communication and interpersonal skills – confident dealing with high-end clientele.

    • Experience using lettings/CRM software (e.g., Reapit, Alto, or similar).

    • Professional, discreet, and service-oriented mindset.

    Why Apply?

    • Work with a creative, design-focused company in a vibrant part of London.

    • Join a supportive and collaborative team that genuinely values quality and care.

    • Opportunity to work with stunning homes and a prestigious client base.

    • Monday to Friday role with a clear scope and room for growth.

    Please send your CV and cover letter detailing your relevant experience to emma@colvillesearch.co.uk.

    * As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

  • 🌟 Property Sales Assistant – Join Our Luxury Mayfair Team! 🌟

    Location: Mayfair, London | Type: Full-Time | Salary: £27,000 - £35,000

    Do you thrive in fast-paced environments, love connecting with people, and have a keen interest in luxury property? If you’re detail-driven, confident in communication, and bring a touch of style to everything you do – we want to hear from you!

    We’re a high-end property company based in the heart of Mayfair, and we’re launching an exciting new and growing office that’s set to make waves in the luxury market. As we expand, we’re looking for a dynamic Property Sales Assistant to help us build something truly special from the ground up.

    What You’ll Be Doing:

    • Supporting our superstar sales team with property viewings, client communications, and deal progression

    • Helping to manage a portfolio of jaw-dropping luxury homes

    • Assisting with marketing efforts, property listings, and keeping our database in top shape

    • Providing five-star service to high-net-worth individuals (yes, some of them might be famous)

    • Being the calm, confident voice on the phone and the friendly face in the office

    What We’re Looking For:

    • A natural communicator who thrives in a fast-paced, high-end environment

    • Someone organised, proactive, and ready to take initiative

    • A lover of interiors, architecture, and all things luxury

    • Prior experience in property, sales, or client service is a big plus—but attitude is everything

    • Immaculate presentation and a good sense of humour (essential!)

    Why Join Us Now?

    • Be part of a brand-new, fast-growing Mayfair office where your ideas, energy, and ambition will truly make a difference

    • Work directly with industry leaders and help shape the future of a boutique luxury brand

    Perks & Benefits:

    • Competitive salary with performance-based commission

    • 25 days of holiday plus bank holidays

    • Private healthcare

    • Career development and training opportunities

    • Stunning office in one of London’s most iconic locations

    * As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

  • A highly regarded, design-led property firm is looking for a polished and proactive Sales Administrator to support their busy sales team in the heart of central London. Based near Goodge Street / Charlotte Street, this is a fantastic opportunity to join a collaborative, professional, and growing business with a luxury client base.

    The Role

    As Sales Administrator, you’ll play a vital role in ensuring smooth day-to-day operations for the sales team — from managing key documents and liaising with clients, to ensuring listings, viewings and transactions are running efficiently and on time.

    Key Responsibilities

    • Provide administrative support to the Sales team across all stages of the sales process

    • Prepare property listings, client correspondence and sales documents

    • Liaise with solicitors, agents, buyers and vendors to ensure smooth progression of deals

    • Manage diary coordination and viewing appointments

    • Maintain internal systems and ensure all files and data are accurate and up to date

    • Support with general office tasks and ad hoc team support when required

    About You

    • 2+ years’ experience in a similar sales support or administrative role — ideally within property, high-end services, or professional industries

    • Highly organised with great attention to detail

    • Strong written and verbal communication skills

    • Proficient in Microsoft Office (and ideally CRM/property software)

    • Confident working in a fast-paced, client-facing environment

    • Discreet, professional and takes pride in delivering a high standard of work

    What’s on Offer

    • Salary: £35,000 p.a.

    • Beautifully designed central London office near Goodge Street

    • Supportive, professional, and sociable team

    • Opportunity to grow with a well-regarded, design-led brand in the luxury property space

    Please send your CV and cover letter detailing your relevant experience to emma@colvillesearch.co.uk.

    * As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

  • Housekeeper /Nanny

    Location: Richmond

    Job Type: Part-time 35hrs a week (live-out) An Element of Flexibility 7am-2pm or 9am- 4pm

    Salary: £45,000 (pro Rated)

    Working for a lovely high-profile family who have a newborn baby and two children aged five and under. They are looking for someone who has solid nanny and

    housekeeping experience.

    Key Responsibilities:

    Childcare Duties:

    • Supervise and engage with little one in age-appropriate activities.

    • Plan and prepare nutritious meals for the children.

    • Manage children's schedules and appointments (doctor’s visits, extracurricular activities).

    • Promote good behavior, manners, and social skills.

    • Ensure the children's safety at all times.

    Housekeeping Duties:

    • Clean and tidy up the house (vacuuming, dusting, laundry, washing dishes).

    • Organise children's toys, clothes, and personal items.

    • Maintain a clean and safe environment for the children.

    • Manage family errands on ad hoc basis.

    • Assist with meal prep and grocery shopping for the household.

    • Make beds and change linens as needed.

    • Help with other light household duties as required (watering plants, pet care if applicable).

    Dog Walking & Care:

    • Walk the family dog daily (or as needed).

    • Ensure the dog has regular exercise and outdoor time.

    • Feed and care for the dog.

    • Maintain a clean and safe environment for pets.

    • Monitor pet health and report any concerns to the family.

    General Requirements:

    • Proven experience as a nanny and/or housekeeper.

    • Ability to multitask and stay organized.

    • Strong communication skills.

    • A nurturing and caring personality.

    • Ability to maintain confidentiality and respect family privacy.

    • Clean background check and references.

    • First Aid/CPR certification (preferred).

    • Experience handling pets and walking dogs.

    • Ability to work independently with minimal supervision.

    Qualifications:

    • High school diploma or equivalent; childcare certification a plus.

    • Prior experience with children especially newborn.

    • Experience in domestic housekeeping and home management.

    • Valid driver’s license

    • Comfortable with pets, including walking dogs.

    Work Hours: [ Monday to Friday, 9:00 AM to 3:00 PM, with occasional evenings or weekends]
    Please send your CV and cover letter detailing your relevant experience to emma@colvillesearch.co.uk.

    * As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

  • Team Assistant to CEO – Interactive Entertainment Investment Bank
    £35,000 + Generous Bonus + Overtime | London

    Our client is the world’s largest independent investment bank dedicated exclusively to interactive entertainment, with offices in London, San Francisco, and Berlin.

    We’re offering a rare opportunity to join this dynamic firm as a Team Assistant, with a primary focus on supporting the CEO. Known for his exceptional leadership and genuine care for his team, the CEO is seeking a reliable, proactive individual who thrives in a fast-paced, high-reward environment.

    You’ll also work closely with two experienced assistants and the US Office Manager, supporting senior leadership including VPs, MDs, and Partners.

    What you’ll do:

    • Manage complex travel and scheduling

    • Handle diary management and expenses

    • Provide documentation and office support

    • Use Assistant, the firm's internal scheduling platform

    What we’re looking for:

    • A committed professional who sees this as a long-term career

    • Willingness to work flexible hours, including evenings/weekends (paid at time and a half)

    • A polished, detail-oriented multitasker who can become indispensable to the CEO

    Perks:

    • Exceptional financial growth potential

    • Bonus structure and overtime pay

    • Travel opportunities

    • A genuinely supportive and ambitious team culture

    Make the CEO’s life run smoothly — and unlock a world of opportunity in return.

    * As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

  • 📍 City, London | 💰 £30,000 | 🕒 Full-Time | 🏢 Office-Based

    Colville Search is working with a leading property management firm based in the heart of the City. They are seeking a proactive and organised Property Manager Assistant to support their growing team. This is a fantastic opportunity for someone looking to build a long-term career in property, with real exposure to high-end residential and commercial portfolios.

    Key Responsibilities:

    • Provide administrative and operational support to the Property Manager

    • Liaise with tenants, landlords, contractors, and other stakeholders

    • Assist with scheduling property inspections, maintenance works, and contractor visits

    • Help manage tenancy documentation, renewals, and compliance

    • Coordinate repairs and ensure timely resolution of issues

    • Maintain accurate records and property management systems

    • Support with invoice processing, budgets, and service charge accounts

    Ideal Candidate:

    • Previous experience in property, lettings, or facilities management (preferred)

    • Highly organised with excellent attention to detail

    • Strong communication skills, both written and verbal

    • Confident using Microsoft Office and property software (e.g. Qube, Reapit – a bonus)

    • A positive attitude and willingness to learn

    • Able to work in a fast-paced, client-facing environment

    What’s on Offer:

    • £30,000 annual salary

    • Opportunity to join a dynamic, professional team in a central London location

    • Clear career development path within the property sector

    • Supportive, down-to-earth working environment

  • Luxury Property Firm | London | £21,000 p.a. (Part-Time)
    3 days per week | Hybrid working

    Are you a creative and strategic social media professional with a flair for luxury branding?
    An award-winning property firm specialising in high-end residential real estate is looking for a part-time Social Media Manager to elevate their digital presence and showcase their exceptional portfolio.

    The Role

    As Social Media Manager, you will be responsible for planning, creating, and managing engaging content across all key platforms. You'll play a key role in telling the brand’s story, attracting high-net-worth audiences, and supporting wider marketing efforts.

    Key Responsibilities

    • Develop and implement a social media strategy aligned with brand goals

    • Plan and schedule content across Instagram, LinkedIn, and other key platforms

    • Create high-quality posts that reflect the brand’s tone and visual identity

    • Monitor engagement, analyse performance metrics, and adapt strategies accordingly

    • Work closely with the marketing and sales teams to support campaigns, launches, and events

    • Stay up to date with trends in luxury property, lifestyle, and social media best practices

    About You

    • 2+ years of experience managing social media (ideally within luxury, property, lifestyle, or design)

    • Strong copywriting skills and an excellent eye for visuals and brand consistency

    • Confident using tools like Canva, Later, or similar scheduling/analytics platforms

    • Knowledge of how to engage high-end audiences and present luxury content

    • Highly organised, proactive, and creative

    • Comfortable working independently with some time in-office (hybrid setup)

    What’s on Offer

    • Salary: £21,000 per annum (based on 3 days/week)

    • Hybrid working: 1–2 days in-office, rest remote

    • Opportunity to be part of a high-performing, design-led brand

    • Autonomy to shape and lead the social strategy in a growing business

    Please send your CV and cover letter detailing your relevant experience to emma@colvillesearch.co.uk.

    * As a boutique agency, Colville Search receives a high volume of applications and unfortunately, we are unable to respond to each one individually. If you are already registered with us, please feel free to reach out directly to your consultant for updates or to discuss a specific role.

Get in touch

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